Managing Time for Workplace Productivity and Efficiency

MODULE 1: TIME MANAGEMENT ESSENTIALS AND THE REALITIES OF TIME – 24/7 A DAY

• What is Time to You and Your Company? Define Time Management at Work
• Self-Realisation: How Much is 1 Hour of Time in Your Work Life Worth to You?
• Different Ways of Spending Time: What Would You Do with More Time?
• Are Your Underlying Beliefs and Attitude Towards Time Empowering or Limiting You? What Can You Do About This?
• Principles of Effective Time Management: Direct Focus from Managing Time to Managing Self. Avoid and Get Rid of Psychological Time Traps
• Ice Breaker Competition: Let’s Do This Fast!
• Demonstration and Self-Realisation: Ribbon of Life, Sense of Time, Each Day is a New Time Account
• NLP Technique: Mind Frame

MODULE 2: COMPASS OVER CLOCK – DETERMINE YOUR PURPOSE AND CREATE A SENSE OF DIRECTION

• Know Your Reasons: Why Your Goal is a Must. Clarity of Goals and Outcome is Power!
• Initiate Changes to Your Current Time Goals to Formulate S.M.A.R.T.E.R. and Challenging Time Goals
• Generate Momentum for Action and Head Toward Your Goals
• Weigh the Value of Current Efforts and Take Massive Action: Know What You Are Getting
• Change Your Mindset, Behaviour, Approach, and Procedure
• Video: The Rocks of Time – Discuss, Reflect, Apply
• Articulate Mission and Set Workable Goals, NLP Way
• Affirmation, Visualisation, Vision Board: Leveraging and Giving Your Goals More Power

MODULE 3: GET STARTED WITH A TIME LOG

• Plot Your Time Log: Deriving Job Tasks (Raw Materials of Time Management), Usage of Time and Energy Spent
• Solve Problem Areas, Bad Habits, Patterns, and Tendencies
• Make Choices in a Planned Way
• Analyse Your Progress and Conduct Regular Reviews: What Was the Most Productive Time of Day? How Much Time Was Spent on High-Priority Items?
• Compare Planned and Actual Usage with Your Time Log
• World of Time Map: Assess Your Realities and Current Situation
• Exercise: Your Time Log – Reflect, Evaluate and Apply
• Guided Imagery: The Person You Intend to Be and Create Your Future Perfect Self

MODULE 4: PRIORITISATION – GAIN CONTROL OVER YOUR TIME

• Your 1st Things 1st: Linking Your Priorities to Outcomes Desired and Goals Set
• ABC Analysis: Classification of Tasks
• Maximise the Important/Urgent Matrix
• Apply the Pareto Principle (80/20 Rule): Evaluate the 20% Effort that Yields 80% Result
• Develop the Habit of Immediate Attention and the Importance of Grouping Tasks/Activities
• Exercise: Back to Your Time Log
• Group Project: Solve Q1, Q2, and Q3 Activities
• Quiz: Living and Working the 80/20 Way

MODULE 5: WORK PERFORMANCE CURVE AND ENERGY LEVEL

• Profile Your Energy Levels and Personal Daily Rhythm
• Ensure High Priority Items are Carried Out During Most Productive Time of Day
• Align Tasks with Your High and Low Periods
• Avoid Energy Robbers and Take Steps to Boost Your Concentration
• Effectiveness vs Efficiency: There is Nothing So Useless as Doing Efficiently that Which Should Not Be Done at All
• Hands-On Session: Change Your Physiology, Change Your State
• Practical Session: Circadian Rhythm and Plot Your Energy Levels – Analysing Energy Allocation
• Case Study & Discuss Key Learning Points

MODULE 6: OVERCOME AND PREVENT PROCRASTINATION

• Why People Procrastinate: Discover the Root Causes of Procrastination
• Staying Motivated: Find Productive Reasons for Engaging in Tasks
• How Self-Control Works: Strengthen Your Personal Will Power
• Becoming More Efficient: Learn Positive New Habits While Unlearning Bad Ones. Manage Personal Failures Better and Overcome Fear of Change
• How to Organise Your Time and Tasks: Do More Without Getting Tired
• 10 Effective and Powerful Ways to Kill Procrastination Once and for All

MODULE 7: WHAT HAS TO CHANGE TO MAKE A DIFFERENCE IN YOUR WORK AND LIFE!

• Create an Effective Time Style: Strengths, Weaknesses, Motivators, Regrets, and Opportunities for Improvement
• Focus and Keep Track with To-Do Lists: Eliminate Time Wasters and Bad Working Habits
• Jump-Start Your Day: Morning Routine, Commuting Time, Handling Uninvited Guests/Distractions/Interruptions
• Being Productive with Telephone Time, Communication, Listening, and Avoiding Miscommunication
• Identify the Root Causes of Inaction and Overcome Procrastination
• Powerful, Fast, and Effective Change Techniques
• Group Challenge: Speed is King!
• Group Presentation: Solutions to My Time Wasters

MODULE 8: ORGANISE, PLAN AND SCHEDULE

• Define Short, Mid, and Long-Term Goals: Use Daily Plans, Essential Guidelines, Assign Tasks, and Create Dynamic To-Do Lists
• Select Important and Valid Priorities to Create a Realistic and Productive Schedule
• Use a Robust Planning Tool/Checklist to Analyse and Review Plans
• Successful Planning: Plan for Productivity Improvement, Stick to a Plan of Action, and Handle Obstacles
• Effective Follow-Up on People, Deadlines, and Paperwork
• Challenge Game: Planning and Scheduling
• Activity: Managing a Simple Project and Create the Action Plan

MODULE 9: DEAL PROACTIVELY WITH INFORMATION OVERLOAD AND MANAGE TECHNOLOGY

• Use Modern Technology to Save Time and Accomplish More
• Screen and Streamline Information Flow and Retrieval Process
• Organise Computer, Target Ways to Manage Email, and Use Internet Time Wisely
• Deskmanship: Organise Your Workspace
• Work Better with Others: Run Productive Meetings and Say “No” to Frivolous/Unrealistic Requests
• Exercise: Time Management Questionnaire
• How to Kick the Worry Habit

MODULE 10: A BALANCED LIFE, POSITIVE MINDSET, PRODUCTIVITY AND STRESS MANAGEMENT

• Time is More Than a Work Issue: It’s Also a Life Issue. What Parts of Your Life Get Too Much Time? Where Do You Need More Time?
• How to Keep Work, Social, and Family Responsibilities in Balance: Streamline Activities and Simplify Your Life
• Schedule Time for Sleep, Exercise, and Eating Right
• Improve Productivity: Positive Thinking, Self-Motivation, and Reduce All Clutter (Mental and Physical)
• Effective Stress Busters and Release Tension
• Assessing and Adjusting Your Balanced Wheel of Life
• Specific Techniques to Combat Stress and Release Tension